By Gary Aitken
The day after the election, I attended my local planning board meeting where a proposal for a Conditional Use Permit (zoning rules exception) for construction of short-term rental cabins was discussed. The big takeaway for me was the importance of facts in this meeting; having specific facts made it easier to advocate one way or the other, and prompted discussions which brought out further detail and questions.
At the meeting, I was struck by the civility of the board members despite clear differences of opinion, as well as the interest in following proper process, including public comment where required by law. Prior to public comments, a staff representative summarized comments received. In addition to enumerating opinions (e.g. 13 said road dust would be increased, two said it was insignificant), a more meaningful summary was made (e.g. 15 said water was an issue with reports of three wells having problems in years past).
The summary was beneficial for several reasons:
- Some individuals didn’t feel the need to say something already noted.
- Planning board members don’t always read all the comments and sometimes don’t get them in a timely manner. Some just skim them and may miss important details. The summary makes everyone, including board members, aware of generally where the public stands.
- It allows members of the public who appear in person to tailor their comments to emphasize points not well summarized.
I may be fortunate to live in a county which has divided its zoning regulations based on expressed desires of citizens in different regions. I was impressed that all members acted professionally and appeared to be putting the will of the affected part of the county ahead of their personal ideology. Here are some important takeaways from this meeting that can help affect policy on the ground:
- Written comments are important and should be made well in advance if possible, but showing up to emphasize “missing information” is also important and can sway the discussion.
- If an adequate summary is given, don’t waste time; leave time for others with substance.
- Facts matter. One member said assertions were useless and have, in the past, turned out to be untrue, with prior promises made at planning board meetings ignored.
- While summary counts are important, specific facts bring out further discussion and help to advocate more effectively.
- While you may not want your identity known, an anonymous comment is virtually worthless; it is likely to be disregarded.
- Facts are something MEIC excels at. Facts are the reason government agencies and legislators listen to us. Facts are one of the most important things your membership, donations, and legacy gifts help to finance. And facts are a good thing to keep in mind when commenting — don’t just say “I’m in favor” or “I’m against.” Explain why and add specific, brief examples if possible.
Be well, and participate; we have difficult times ahead, but together we will not be overrun.
Gary Aitken believes MEIC’s mission is critical to making life on this planet and in this state worthwhile. He brings analysis, organizational skills, and attention to detail to help keep the organization successful. Gary believes that if MEIC succeeds, we all benefit.
This article was published in the December 2024 issue of Down To Earth.
